Tax Season Checklist for Independent Beauty Professionals

Tax season doesn’t have to be stressful—especially when you’re prepared! As an independent beauty professional, staying organized and knowing what deductions you qualify for can help you keep more of your hard-earned income. Use this simple checklist to track expenses, meet deadlines, and file with confidence.

📂 Stay Organized Year-Round

• Track income and expenses using software like SolaGenius, Vagaro, Square etc
• Store all business receipts digitally.
• Set aside a percentage (~25-30%) of your income for taxes.
• Pay estimated yearly (or quarterly) taxes.

📝 Know Your Tax Forms

• 1099-NEC – If you earned $600+ from a client or platform.
• Schedule C (Form 1040) – Used to report self-employed income and deductions.
• Self-Employment Tax (SE Tax) – Covers Social Security and Medicare.

💰 Tax Deduction Checklist

Salon & Business Expenses

• ✔️ Salon suite rent
• ✔️ Liability insurance
• ✔️ Booking & payment software (e.g., SolaGenius, Vagaro, Square, etc.)
• ✔️ Professional licensing & renewal fees
• ✔️ Business bank account & credit card fees

Tools & Supplies

• ✔️ Scissors, shears, clippers, brushes, and combs
• ✔️ Hair color, shampoo, styling products
• ✔️ Nail polish, skincare, or lash extension supplies
• ✔️ Disposable gloves, capes, towels
• ✔️ Cleaning and sanitization products
• ✔️ Retail products

Education & Professional Development

• ✔️ Industry events & trade shows
• ✔️ Online courses & certifications
• ✔️ Business & marketing coaching
• ✔️ Professional memberships & subscriptions

Marketing & Branding

• ✔️ Website hosting & domain fees
• ✔️ Business cards & flyers
• ✔️ Social media apps & platforms for content creation (Canva, Cap Cut, etc.)
• ✔️ Logo design & branding materials

Suite Decor & Equipment

• ✔️ Equipment for content creation
• ✔️ Furniture & décor
• ✔️ Storage for products & tools

Daily Business Operations

• ✔️ Phone
• ✔️ Client refreshments (coffee, tea, snacks)
• ✔️ Uniforms or branded workwear/capes/aprons
• ✔️ Laundry & cleaning services for towels & capes (if not included at your location!)

Transportation & Travel

• ✔️ Mileage for work-related errands & events
• ✔️ Parking & tolls for business travel
• ✔️ Flights, hotels, & meals for industry conferences/trade shows

Health & Retirement

• ✔️ Health insurance premiums (if self-employed)
• ✔️ SEP IRA or Solo 401(k) contributions (lowers taxable income)

👩‍💼 Work with a Tax Professional

• Find a tax expert who understands independent beauty businesses to maximize deductions.
• Get guidance on the best business structure (LLC, sole proprietorship, S-corp) for tax benefits.

📅 File on Time & Avoid Penalties

• Tax Day is April 15, 2025 (for the 2024 tax year).
• File for an extension if needed, but pay estimated taxes to avoid penalties.

Keep more of your hard-earned money? Yes, please! By staying organized and tracking your eligible tax deductions, you can reduce your tax bill and keep your beauty business thriving. Utilize this checklist and take control of your finances this tax season!

*Disclaimer: The information provided in this blog is for general informational purposes only and should not be considered financial, tax, or legal advice. Tax laws and deductions may vary based on individual circumstances. Always consult a qualified tax professional for personalized guidance.*